The donation source authorisation form is used to authorise Swiftaid to collect Gift Aid on eligible donations made to your organisation and confirm the following:
The donation source (e.g. contactless terminal) will be used for donations only and will not be used to collect payment for the sale of goods or services.
Gift Aid/GASDS tax relief is not claimed more than once on donations made through this source.
1. Charity display name
Please input a name your donors will recognise when they make a donation through this source. It will show up on their personal Swiftaid dashboard.
2. HMRC Charities Reference
This is the reference your organisation was given when it registered for UK charity tax reliefs with HMRC. It usually starts with one or two letters followed by some numbers, such as AB12345. Please do not enter your Charity Commission number here if you are registered with them – this number doesn’t have any letters at the beginning.
3. Donation Descriptor
In order for Swiftaid to identify eligible donations, we need to know the exact description given to donations that will appear on a donor’s bank account. It should look something like:
| Date | Type | Description | Paid out |
|---|---|---|---|
| 2 October 2018 | POS | YOUR CHARITY NAME BRISTOL UK | £2.00 |
4. Start Date
This is for when you want to process Gift Aid on specific dates only. Remember, Gift Aid can be claimed on any eligible donations from the previous 4 financial years.
In the example below, the charity wanted to start processing eligible Gift Aid on donations from the 2 October 2018 onwards, so all donations prior to this date are ignored by Swiftaid.
| Date | Type | Description | Paid out |
|---|---|---|---|
2 October 2018 | POS | YOUR CHARITY NAME BRISTOL UK | £2.00 |
| 1 October 2018 | POS | YOUR CHARITY NAME BRISTOL UK | £5.00 |
| 21 September 2018 | POS | YOUR CHARITY NAME BRISTOL UK | £10.00 |
5. Processing Fees
Swiftaid can only claim Gift Aid on the money your organisation receives for each donation. With this in mind, we need to know of any card processing fees incurred by each donation. If the whole donation is eligible, please tick the ‘The whole donation is eligible for Gift Aid’ box.
Fee example *
| Donation amount | £4 |
| Card processing fee | 1p * |
| Terminal provider fee | 5% * |
| Total donation received | £3.79 |
6. Declaration
Once all sections have been completed, an authorised official or responsible person within your organisation must sign the form.
Please email your completed form to: authorise@swiftaid.co.uk
Or by post: Swiftaid, Surrey Technology Centre, 40 Occam Road, Guildford, Surrey, GU2 7YG